Contesimal: Import File Metadata

Description

Import File Metadata is the process by which Contesimal automatically extracts or assigns metadata (dates, content types, format type, title, and related fields) for content whenever you import it into the Content Library. The system uses information from the imported file or source (e.g., file properties, source URL, publish date) and, where applicable, AI or rules to set values so that each document has consistent metadata for filtering, sorting, and display. This process runs for every import type: text documents, WordPress articles, books, YouTube content, and other supported imports.

What Is Import File Metadata?

Import file metadata consists of fields that are populated when content is imported:

Dates

• Import Date (when the item was imported into the library); Publish Date (when the content was originally published or released, if available from the source); Content Date (the date associated with the content, e.g., publication date or a date you set; editable in Edit Document Metadata). These dates are used for sorting (e.g., by import date), filtering (e.g., date range), and display in the Content Library (e.g., Publish Date, Import Date columns).

Content Type 

• A high-level category (e.g., Blog, Podcast, Book, Video) that may be set from the import source or inferred from the format. It is stored as a dropdown value (e.g., "Blog") and is editable in Edit Document Metadata.

Format Type 

• The specific format of the content (e.g., Blog Post, Podcast Transcript, Reference Magazine Article, Reference Book, Audio Script, Show Description). It may be inferred from the file type, source, or content, and is editable in Edit Document Metadata. Format Type is used for filtering and display (e.g., Format Type column in the Content Library).

Title 

• The document or article title. It may be taken from the file name, the source (e.g., WordPress post title, YouTube video title, book chapter title), or generated from content; it is editable in Edit Document Metadata.

Other metadata

• Depending on the import type, the system may also capture or set source URL, file name, file type, or other file- or source-derived metadata. AI-generated metadata (summary/description, Themes, Topics, Audiences) is created in separate processes (AI Content Summarization, AI Taxonomy Creation) but appears together with import file metadata on each document.

How Import File Metadata Works by Import Type

Text documents (PDF, DOC, DOCX, TXT, SRT)

• When you upload one or more text documents, the system records the Import Date and may use the file name as the initial Title. Publish Date and Content Date may be left blank or set from file properties (e.g., document creation/modification date) if available. Content Type and Format Type may be inferred from the file type or content (e.g., PDF → Reference Magazine Article or Blog Post). After processing, the document appears in the Content Library with these metadata fields populated so you can sort by date, filter by format type, and identify documents by title.

WordPress articles

• When you import blogs or articles from a WordPress site (via URL or connection), each article is brought into the Content Library with metadata from the source. Title is typically taken from the post title; Publish Date and Content Date may be set from the WordPress publication date; Import Date is set when the import runs. Content Type (e.g., Blog) and Format Type (e.g., Blog Post) are typically set for WordPress-sourced content. This keeps WordPress-sourced items consistent with the rest of the library for sorting and filtering by dates and content types.

Books

• When you import a book (e.g., a single file with multiple chapters), the system typically converts each chapter into a separate article. For each chapter/article, Title may be the chapter title or derived from the book and chapter; Import Date is set at import time; Publish Date and Content Date may be set from the book's publication date or left for you to set. Content Type (e.g., Book) and Format Type (e.g., Reference Book or chapter-specific type) are assigned so you can filter and sort by format type and dates.

YouTube (videos, playlists, channels)

• When you import YouTube content, the platform converts video (and related) content to text (e.g., transcripts). For each imported item, Title is typically taken from the video or playlist title; Import Date is set when the import runs; Publish Date and Content Date may be set from the video's publication date if available. Content Type (e.g., Video) and Format Type (e.g., Podcast Transcript or a video-derived type) are assigned so YouTube-derived content is sortable and filterable by dates and content types like the rest of the library.

Other imports (e.g., custom data)

• For other supported import types (e.g., custom JSON/XML or future sources), the same principle applies: once content is ingested and represented as documents or articles in the Content Library, import file metadata (dates, content type, format type, title) is extracted or assigned so that each item has consistent metadata for sorting, filtering, and display.

Why It Matters

Consistent structure 

• Every imported item (text doc, WordPress article, book chapter, YouTube-derived content) gets dates, content type, format type, and title where possible, so the library behaves in a unified way.

Sort and filter 

• You can sort by Import Date, Publish Date, or Content Date and filter by date range, Format Type, or Content Type in the Content Library and in downstream features (e.g., metadata export, bulk edit).

No manual entry required 

• Import file metadata is populated automatically around all imports; you can still edit Title, Content Date, Content Type, and Format Type in Edit Document Metadata or Bulk Edit if needed.

Better discovery 

• Titles and dates help you find and compare content quickly; format type and content type support consistent categorization and reporting.

Summary

Import File Metadata means: whenever you import content (text documents, WordPress articles, books, YouTube, or other supported types), the system extracts or assigns metadata such as Dates (Import Date, Publish Date, Content Date), Content Type, Format Type, and Title for that content. The process is automatic and applies to all such imports, so your Content Library stays structured and ready for sorting, filtering, and AI-driven workflows.