Prepare To Create - Create Guest Introductory Email

Modified on Mon, 31 Mar at 6:34 PM

Description

This feature helps users generate a polished, professional outreach email to introduce their podcast (or other content platform) to potential guests. It is part of the “Prepare to Create” category under the broader Complete Task workflow. By using this tool, users—such as podcast hosts, marketers, or content creators—can save time, maintain consistent messaging, and quickly scale their guest outreach efforts.

This supports Contesimal's mission to organize, contextualize, and monetize content by making it easy for creators to engage the right people for collaboration and participation, ultimately improving the quality and reach of their content.

Step-by-Step: How to Use the Feature

Step 1: Enter the Contesimal Session Flow

Navigate to the Sessions panel (left-hand navigation).
Click Complete Task Session or create a new session.
From the “What are you trying to accomplish?” screen, select Prepare to Create.

Step 2: Choose the Right Task

From the preparation categories, select Create Guest Introductory Email.
- This opens a guided interface designed to generate a high-quality outreach message.

Step 3: Review the Auto-Generated Email

The tool generates a customizable guest outreach template:
- Subject: “Full Stack Leader Podcast Guest Introductory Outreach”
- Body:
  - A personalized greeting section
  - Description of the podcast and its purpose
  - Overview of past guests with highlights to establish credibility
  - Invitation for a brief introductory call
  - Closing signature with placeholder contact info

Step 4: Customize as Needed

Update placeholder text (e.g., [Your Name], [Your Contact Info]) to personalize the email.
Optionally, adjust episode examples to align with the specific guest’s domain or interests.

Step 5: Finalize and Save or Use

Use the scissors icon ✂️ (Snippets) to save the whole message or sections of it.
Click the Document icon ? to save it as a list item within your session for future reference or reuse.

Troubleshooting & Solutions

Issue	Possible Cause	Solution
The message doesn’t feel relevant to my podcast type	Template is based on a general tech/leadership podcast	Edit the body to include your podcast’s niche, or use the structure while replacing episode highlights
I don’t see the email after selecting the task	Session may not have fully loaded or was interrupted	Refresh the browser, return to “Complete Task Session,” and try selecting the task again
Placeholders like [Your Name] remain in final copy	User forgot to personalize fields	Carefully review and replace all brackets with real details before sending
Unsure how to save or export the email	User may not be familiar with icon meanings	Use ✂️ to create a Snippet, ? to save to your list. You can copy-paste into your email platform afterward
Text box tools are hidden	UI collapsed the input bar	Click the text box at the bottom to reopen input and interact with the assistant or content

Key UI Elements & What They Do

Snippets Icon ✂️: Lets you capture all or part of the generated content for reuse.
Document/List Icon ?: Saves the content to your session list (right sidebar).
Notation Icon ?: Allows you to annotate saved items for clarity or collaboration.
Delete Icon ?️: Removes the item from your list if no longer needed.
Chat Sidebar: You can always ask questions to refine, rewrite, or generate alternate versions of your email.
Content Source Icon (Stacked Papers with Lines): Indicates this content was generated based on your own document library, ensuring it’s personalized and relevant.