Contesimal: Import Content - Import Text Documents

Description

The Text Documents Import feature within Contesimal allows users to seamlessly upload and ingest written content from their local files directly into the Contesimal content library. This powerful tool transforms standalone documents into indexed, searchable, and AI-ready assets, enabling users to centralize their knowledge base in one intelligent workspace.

By supporting bulk uploads of up to 100 documents in widely used formats such as PDF, DOC, DOCX, TXT, and SRT, this feature streamlines the process of converting articles, transcripts, and reports into structured, taggable content. For optimal accuracy, each file is processed as a single article, ensuring clean segmentation and reliable analysis.

This capability aligns with Contesimal’s mission to help content creators, business professionals, and researchers organize, contextualize, and extract value from their written materials using advanced AI tools like the Chat Browser and Content Mixer - enabling faster insights, improved collaboration, and the creation of richer, data-driven content experiences.

Step-by-Step: 

The step-by-step instructions, screen descriptions, and UI details in this section are examples only. They are intended to help you understand how the feature works and how to complete the flow. Screens, labels, and layout may change in future product updates.

A. Start from clicking Add Content button

1. Click on the "Add Content" button (Up Arrow icon) located at the left navigation menu.

2. In the Add Content screen:

   • Select “Text Documents” under the listed import options.

B. Upload Documents

3. Drag up to 100 documents or click drag and drop field to upload documents

   • Example formats: PDF, DOC, DOCX, TXT, SRT

   • Max document size is 15 MB

4. Wait until upload is complete and click “Next” button

   • Remove any uploaded documents by clicking trash icon to the right of document title or click drag and drop area/drag and drop new files to add and upload 

5. Click "Proceed with Upload" button on Checkout screen  

    6. Add User Tags to ALL Content

• Add unique User Tag(s) to ALL content and click "Add Tags & Process"
• Click "Skip" if no unique User tags needed
• Selected content will be transferred into your Contesimal Library for processing.

C. Content Processing

    7. After import, you are directed to a screen stating: “Contesimal is processing your documents.”

• Processing bar appears at the top of the page

• This step:

  • Applies Theme Packs automatically.

  • Prepares content for AI research sessions.

  • May take a few minutes to several hours depending on volume.

• When processing is complete, articles become searchable, taggable, and available to preview, edit (Pencil icon), or delete (Trash can icon) on the Content Library page.

Troubleshooting Guide

A. File is not uploaded (unsupported format)

• Issue: File is not uploaded  due to unsupported file format.

• Fix: Ensure the file extension is one of the supported formats: PDF, DOC, DOCX, TXT, SRT.

  • If the file is in another format (e.g., JPG/PNG/HTML/RTF), convert it to a supported format.

  • Re-try the upload after conversion.
    
    

B. File is not uploaded (file too large)

• Issue: The upload is rejected because the file exceeds the maximum allowed size.

• Fix: Confirm the file size is 15 MB or less.

  • Reduce the file size - split the document into multiple smaller files (each ≤ 15 MB).

  • Re-try the upload after resizing/splitting.

    
    

C. The import completes but the document shows a Failed status after processing

• Issue: The import completes but the document shows a Failed status during/after processing.

• Fix: Ensure the document contains only one article (for accurate processing, each document should contain only one article).

  • If the file contains multiple articles:

    • Split it into separate files (one article per file).

    • Upload/import each file individually.

    • Re-import the updated file(s) and confirm the status changes from Failed to a successful/processed state.
      
      

D. Content Processing Stucks

• Issue: File processing stuck for long periods.

• Fix:

  • Wait up to 24 hours.

  • Try re-uploading smaller batches.

  • Contact support if delay persists past expected timeframe.